Getting AI Meeting Summaries in MateX

·4 min read

A 45-minute meeting usually has about 5 minutes of information you actually need to act on. MateX's AI summary pulls out those 5 minutes and organises them so you can skip the replay.

This guide explains what you get, when it shows up, and how to get the most out of it.

What's in a summary

Every AI summary in MateX follows a consistent structure:

Executive overview — A short paragraph that captures what the meeting was about and what the outcome was. Think of it as the "TL;DR" you'd write for someone who couldn't attend.

Key discussion points — The main topics covered during the meeting, listed in the order they came up. Each point is a sentence or two summarising what was said.

Action items — Specific tasks that came out of the meeting, with the person responsible when mentioned. If someone said "I'll send the proposal by Thursday", it shows up here.

Participants — Everyone who spoke during the meeting, identified by their speaker label.

When does the summary appear?

The summary is generated automatically after your meeting ends. Here's the timeline:

  1. The call ends and the recording bot leaves.
  2. MateX processes the full audio and generates a high-quality async transcript (1-2 minutes).
  3. The transcript is sent to the AI model, which generates the structured summary (a few more seconds).
  4. The summary appears in the left panel of the meeting detail page.

You don't need to click anything or wait around. Come back to the meeting page whenever you want and the summary will be there.

While the summary is being generated, you will see a loading state with a "Generating summary..." message and a skeleton placeholder.

Getting better summaries

The quality of the AI summary depends on the transcript, and the transcript depends on the audio. A few things make a noticeable difference:

Say names out loud. When someone mentions "Hey Marcus, can you handle the client follow-up?", the AI can attribute that action item to Marcus. If people just say "you" or "someone should", the summary can't assign ownership.

State action items clearly. "I'll have the wireframes ready by Monday" is easy for the AI to extract. A vague "we should probably look into that at some point" might get lost.

Use a decent microphone. This one matters more than people think. A laptop microphone picking up keyboard clicks and room echo will produce a messier transcript, which leads to a less accurate summary. Headsets, external microphones, or meeting room setups all help.

Pick the correct transcript language. If your meeting is in French but the language is set to English, the transcript will be garbled and the summary won't make sense. Set the language when you create the meeting, or use Auto-detect.

Pairing summaries with Ask AI

Summaries give you a high-level view. But sometimes you need to dig into specifics.

Click the Ask AI button next to the Regenerate button. This opens a chat panel where you can ask follow-up questions about the same meeting:

  • "Who was responsible for the design review?"
  • "What exactly was said about the launch date?"
  • "Give me the full context around the pricing discussion"

The AI pulls answers directly from the transcript, so it's like having a searchable version of the entire conversation.

Summaries and Ask AI work well together. Read the summary for the overview, then use Ask AI to drill into anything that needs more detail.